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Copywriting

What do you want most from a hired copywriter? Most people identify three main characteristics, which Ergo has proven to possess in projects addressing all types of customer buying centres and influencer communities (as seen in the four main categories below). The characteristics are:

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  • White Papers
  • Sales Support
  • MarComm
  • Media and Analysts

White Papers

Including Case Studies, Business Cases, Primers and more

WhitePaperIconA "White Paper" is a generic term for many kinds of longer, detailed documents, including case studies, business cases, product/service descriptions, position papers, backgrounders and primers, or other documents intended for an audience predisposed to read them because of their interests, position in the sales cycle or other relevant reason.

What's the Key to a Great White Paper?

White papers can help collect lead information, be used as leave behind documents during sales calls, or provide key impetus at other points thoroughout the sales cycle.  White papers range in style from informational to persuasive to relationship-building.

An informational paper might be used when the customer has requested detailed information to review, either in response to a marketing campaign or later in the sales cycle as part of their selection process.

A persuasive paper might be intended to expose the customer to certain opinions or perspectives on a technology or market issue.

A relationship-building paper is more generic and aims to provide the customer with value added information or education rather than anything specific about your company or products.  This helps to create brand awareness and preference as well as influencing their subsequent buying criteria.

Some of the types of documents that fall into this category include:

  • Backgrounders and Primers
  • Position Papers
  • Product/Service Descriptions
  • Case Studies
  • Business Cases
  • "Mock" Proposals

 

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Sales Support and Training

Including sales guides, competitive analysis and tactical sales tools

SalesIconSales support documents either a) customer-facing communications used directly by a sales force or distributor/integrator; or b) tools and information used by the sales force internally to improve their sales strategies. Examples might include sales scripts, direct response letters/emails, competitive analysis, win/loss reports, function/feature/benefit guides, and so on.

How to Write for a Sales Force

A properly written sales tool with the right information can turn a salesperson's job into a much easier one, accelerating the sales cycle, improving close rates and overall revenue.

Gregg Astoorian, principal of Ergo Communications, has spent over 15 years directly or indirectly supporting sales and distribution channels.  Ergo understands the challenges and importance of good sales support, and knows what works and what doesn't.

Some of the types of documents that fall into this category include:

  • Sales Guides
  • Competitive Profiles and Grids
  • Objection Handlers
  • Attack/Defend Documents
  • Feature Guides
  • Inside sales scripts and tools
  • Sales letters and direct response copy

 

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Marketing Communications

Including brochures, web and ad copy and direct marketing

MarketingIconShort, focused writing intended get attention, communicate a message and produce a specific result.  Examples include brochures, web copy, ad copy, direct mail/email pieces, and so on.  This category also includes ongoing market/customer communications such as newsletters and blogs.

How is marketing copy different from other kinds of writing?

Marketing communications documents are key to any sales effort, whether used by a sales force or distributed directly via mail, electronically or by other means.  They generate brand and product awareness, provide a way to strongly communicate key messages, and are a key tool in generating leads.

Although many companies might turn to an ad agency or junior writers for this type of work, sometimes a deeper, more insightful knowledge of the customers and industry is needed for your piece to be effective and not just another piece of "marketing fluff".

Some of the types of documents that fall into this category include:

  • Product/portfolio data sheets
  • Company profiles
  • Brochures and flyers
  • Website copy
  • Advertising copy
  • Bulletins and newsletters
  • Direct mail pieces

 

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Media and Analyst Relations

Including press releases, full press kits, press/analyst updates and more

PressIconCommunication that makes it easier for reporters, columnists, editors and analysts to give you the coverage you want and build ongoing relationships in influencer communities.  This includes press releases, ongoing bulletins, full press kits, spokesperson guides and tools, and more.

Writing for Media vs Analysts

Industry media and analysts are often a key influence in technology buying decisions.  A typical technology buyer has a wide range of responsibilities, and many depend on trusted publications, analysts and blogs to form at least an initial opinion about a company, technology, product or service.

Successful media and analyst relations are key to indirectly building awareness and a positive impression of your company and it's products, which means it is important to have an organized, well-researched campaign of news releases, media/analyst contact points, and so on in order to create the greatest possible impact with the resources you have available.

Some of the types of documents that fall into this category include:

  • Press releases
  • Full press kits
  • Online press/analyst resources
  • Journal articles
  • Periodic analyst communiques
  • Background documents (bios, Q&As, etc.)

 

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